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Purchasing policies set by the University of
Arizona must be carefully followed. An excellent resource for reviewing
University policies may be found at
http://pacs.arizona.edu/purch/manual/mancon.html
Object
Code Quick Reference Guide revised
August 2006
- Stores
Vendors
- Link to vendors that work with the University to provide necessary
supplies. You may charge purchases under $5,000 directly to any
university account in which you are permitted to use for work-related
expenses.
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- Merchandise Order
Form - Blanket
- One page form. Form must be completed immediately after any purchase with a
Stores Vendor. Attach the receipt from the vendor and
submit the form to the Accounting Office (Room 641).
- Application for Purchasing Card
- One page form. This
application will begin the process of establishing a University of
Arizona Purchasing Card to assist with purchases associated with
University activities. A P-Card is used when ordering most
operational supplies from vendors that accept Master Card. Submit
this form to the Accounting Office (Room 641).
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Purchasing Card Order Form
- One page form.
Form must be completed immediately after any purchase with the
P-Card. The Accounting Office only has 8 days
from date of purchase to verify charge. Submit any receipts
or web printouts associated with charge that may display product
information. Submit this form to the Accounting Office (Room
641).
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Can I use my card to purchase this?
- Link to the University of Arizona Purchasing Card website.
Site lists restricted items.
- Tax Exemption Certificate
- The University of Arizona is not tax exempt
and pays tax on all purchases except for patient-related
care. Our Federal Employer ID Number is 86-6004791G. We will be
responsible for all Use Tax under our Transaction Privilege Tax
License Number 10-080310-J. Out of state vendors charging Arizona
Sales Tax must show their permit number. If we are purchasing an
item for resale, it will be so stated on our purchase order.
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- Requisition Input/Authorization
Form
- One page form. Use
when ordering goods or services from off campus vendors, to request
change orders or to request a bid. This form is for internal
department use only. Do not send to University Purchasing
Office. Submit this form to the Accounting Office (Room 641).
- Sole Source Justification
- One page form. To be
used in connection with a requisition when a purchase exceeds $5,000
and should not go out to bid.
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Interdepartmental Billing Form (IBF/IDB)
- One page form. Use
when ordering goods or services from other campus departments.
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AZ Buyways
- Link to the University of Arizona E-Procurement website
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