Wyant College Coronavirus (COVID-19) Updates

The University of Arizona Wyant College of Optical Sciences is working to stay up-to-date with the latest announcements regarding the Coronavirus (COVID-19) and will share important details, announcements, and messages pertinent to the college below. 

Resources

OSC Work from Home Guidelines

Please note Google Chromium (not chrome) does not support Zoom.

 

University’s central Coronavirus page
For official links to related web pages, please use the links from this page. This page will continue to be updated with the latest communications.

COVID-19 Technology resources
Additional links will be provided as they become available.

Technologies for working remotely

FAQs for working remotely

Faculty resources for teaching continuity

Teaching Continuity Webinars

Zoom Resources from the Office of Instruction & Assessment 

Warning: COVID-19 Phishing Scams

 

For Faculty

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Additional resources for Faculty

Wyant College Academic Programs Contacts

OSC Research Run Rules During COVID-19 Response

Research-specific Coronavirus COVID-19 Information (Research Innovation & Impact)

Work From Home Resources

Access to Zoom

OSC Using Zoom Tips & Tricks (by John Koshel)

Access to D2L

Using Panopto

Here are some strategies to ensure your students have access to course content:

  1. Use D2L to communicate with students.
    1. Course Announcements
    2. Email the classlist
    3. Use Assignment Dropboxes to collect assignments, give feedback, grade assignments
    4. D2L Discussions
    5. D2L Quizzes
    6. Upload lecture notes to D2L
  2. Record your lectures with Panopto.
  3. You can download Panopto onto your own computer record and upload your lectures from a classroom, conference room, your office, or your home.
    1. This is probably the easiest and most useful way to make the lecture content available to students. If a student is not in class because they are sick, they can watch your recorded lectures at any time.
    2. It is very easy to use. You can record yourself lecturing and capture Power Point slides at the same time. You can even embed quiz questions in the video that students must answer to continue watching the video.
    3. Directions on using Panopto can be found at this website.
    4. You can access Panopto through D2L under “UA Tools” in the Nav Bar.
  4. Zoom your lectures
    1. This would be more interactive than Panopto. The students can watch it in real time. Or you can also record it for those who aren’t available at that time.
    2. To set this up, you would simply set up a Zoom meeting and send the meeting link to your students OR you can access it through D2L under “UA Tools” in the Nav Bar

Additional Recomendations from the University of Arizona

Getting help by phone or email

We have expanded our support team and service hours to better serve you during this transition. For the next few weeks, you can reach members of the support team for phone and email support Monday-Friday 8 am to 8 pm, and Saturday and Sunday 10 am to 5 pm (d2l@email.arizona.edu; 520-626-6804). Virtual office hours will be forthcoming.

Webinars starting next week (Week of March 16)

Several webinars will be held next week to help you work with tools that support remote teaching. The schedule with Zoom links is available at https://facultyaffairs.arizona.edu/teaching-continuity-webinars

Communicate with your students

Please reach out to communicate with your students and reassure them that they are in your thoughts. It is perfectly fine to tell them that you’re working on a Plan B and that you’ll share more information as soon as you’ve figured it out. Contact d2l@email.arizona.edu if you need support in getting your message out to students.

Pace yourself

You don’t have to figure out everything in the next two days. Start by concentrating on the materials students will need to do their assignments and how you can accomplish some of the most important things you do in class. See the recommendations at https://facultyaffairs.arizona.edu/teaching-continuity-strategies

For Students and Parents

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Additional resources for Students

Wyant College Academic Programs Contacts

UArizona Student Emergency Financial Support

UA Student Success

Access to Zoom

Access to D2L

SOCk's OpTea Zoom Channel: Everyone is welcome!

Schedule for SOCk’s Zoom channel

Important Emails

March 25 email - Grad courses PF info

March 18 email - Grad student oral exams and defenses 

External links to Student Resources:

COVID-19 RESOURCES FOR GRADUATE STUDENTS (UPDATED: 4/1/2020)

COUNSELING AND PSYCH SERVICES (CAPS)

CAMPUS HEALTH (general health, COVID-19 testing)

DEAN OF STUDENTS messages and announcements

GRADUATE COLLEGE messages and announcements

VIRTUAL STUDENT SUPPORT SERVICES: a long list of numerous student resources

 

You can read the most recent UA information about COVID-19 at https://www.arizona.edu/coronavirus-covid-19-information.  Pay attention in particular to prevention and symptoms on this page.

Priority: your priority is to take care of yourself and your health.  Please, if you feel sick, see a doctor and/or stay home, this will also help us take care of each other.   If you are a student in a class, please let your instructor know if your work and studies for the class are impacted.  If you work in a research lab, let your supervisor know.

Distancing: please do not congregate in groups (10 or more people), on or off campus.  When at OSC, please send email messages or make phone calls as much as possible, such as to arrange for in-person meetings with professors or TAs when that is essential.  Be aware that some of our faculty and staff in particular may be at heightened health risk regarding this virus, and that we will take some special measures to keep them and everyone else as safe and healthy as possible.  Please minimize your visits to administrative offices (including Academic Programs) if they are not essential, as these areas tend to have a lot of activity.    Staff offices, especially academic programs, may soon implement distancing measures such that there are fewer personnel in the office at any one time.  Generally, use email and phone calls to TAs, professors, admins, staff, etc. as much as possible.   However, we are certainly available to answer your questions and help you out in any and every way that we can!   Academic programs contact info:  http://www.optics.arizona.edu/about/staff/academic-programs

Traditional classes: Academic Programs is working with instructors on providing instructions and options for teaching classes online, or prerecording classes and distributing lectures through D2L.  We have  asked instructors to come up with plans for distributing homework, giving exams, postponing exams, changing the format of exams or projects, etc.  You will hear from your instructors soon, if you haven’t yet.  We also ask for your help and flexibility adapting to new and unexpected procedures and requests from professors.  If you are in a co-convened class with graduate students and it has a distance-learning component, you might temporarily be given recorded lectures from a previous year to watch in place of 2020 lectures, depending on the class and this semester’s material.  This is novel for solely undergrad classes – your professors are already testing out using online methods of lecture delivery.

Lab classes: We are awaiting guidance from UA regarding how the suspension of on-campus classes affects lab classes.   It is very likely that next week’s lab classes will be cancelled (but not lab lectures on or after Wednesday, 18 March 2020).  Stay tuned on this, you’ll hear more from us or from your instructors.

Senior Design (ENGR 498B):  We are working with the College of Engineering to figure out how the hands-on part of Senior Design will proceed.  The lecture aspects will be analogous to what you see above in “Traditional classes,” but the hands-on component is within the realm of lab classes.  Primary information for ENGR 498B will come from Engineering, but we will develop internal plans, especially for those groups who are using equipment and facilities in OSC.  Again, stay tuned.

ENGR 102B students: We are working with the College of Engineering to figure out how the hands-on part of freshman engineering will proceed.  The lecture aspects will be analogous to what you see above in “Traditional classes,” but the hands-on component is within the realm of lab classes.  Primary information for ENGR 102B will come from Engineering, but we will develop internal plans.  Again, stay tuned.   

Lab research: if you work in a lab within OSC, you must consult with your faculty advisor prior to any continuing laboratory usage.  Laboratory operations are not continuing under normal operations and are following  strict usage protocols including no more than one individual in a lab at any time.  It is the responsibility of your advisor to provide you with these protocols prior to laboratory usage.

Zoom: if you have not used Zoom before, please load it now onto a computer or mobile device, since you will likely soon need to use it for classes or for office hours if you are a TA.  You can get it here:  https://it.arizona.edu/service/zoom

D2L/Panopto: you may need to access D2L and Panopto for some courses.  If you have no experience with these, start here:  https://it.arizona.edu/service/d2l.  You will get more instruction from your instructors or someone in AP on this if required.  

Colloquium lecture series: stay tuned for updates on this. 

Important Registration Dates:
Summer and Fall 2020 Registration dates are identical.
March 1 - Class Search and Shopping Cart are available
March 23 - Your enrollment date will show in UAccess
April 6 - Any student can register for summer classes
April 6 to 27 - Fall registration (check UAccess on or after March 23 for your specific date to begin registering)
CHANGES to your schedule can be made until the first week of classes!

For Staff

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Additional resources for Staff

Work From Home Resources

Submitting Accounting Docs during COVID-19

The specific guidance from the Provost Office on the University website at present is as follows:

Faculty & staff are encouraged to work from home but are permitted to be on campus.

Important: Staff who are at risk of becoming seriously ill from COVID-19 infection should consider moving to performing their job duties remotely, effective Monday, March 16.  Please work directly with your supervisor to make such arrangements and consult with Human Resources as necessary.

The University will expect any such individuals to self-identify and work with their supervisor and consult Human Resources as noted above.  The link associated with the bolded “risk of becoming seriously ill” at the CDC website reads as follows:

Who is at Higher Risk?
Early information out of China, where COVID-19 first started, shows that some people are at higher risk of getting very sick from this illness. This includes:

  • Older adults
  • People who have serious chronic medical conditions like:
    • Heart disease
    • Diabetes
    • Lung disease

If a COVID-19 outbreak happens in your community, it could last for a long time. (An outbreak is when a large number of people suddenly get sick.) Depending on how severe the outbreak is, public health officials may recommend community actions to reduce people’s risk of being exposed to COVID-19. These actions can slow the spread and reduce the impact of disease.

If you are at higher risk for serious illness from COVID-19 because of your age or because you have a serious long-term health problem, it is extra important for you to take actions to reduce your risk of getting sick with the disease.

For Supervisors

Find the official updates from the Centers for Disease Control & Prevention (CDC) here.

Find CDC recommended steps for preventing the spread of the virus.

Contacts

For questions, please reach out to the appropriate contact below.