Using Zoom Tips & Tricks

Here are some helpful ideas when using Zoom:

  • Recording in the cloud: this is done by Zoom, which means you and everyone else is using such.  The videos are taking a long time to be made (1m45s video by me earlier today took 4 hours for me to get the email notice).  Note that a lot of academia around the US is using Zoom, so their system is swamped.  If timing is an issue, you can save locally to your computer, but then you have to upload to D2L.
  • Mute not on students: whomever talks gets focus on them within Zoom, so the main screen can start bouncing.  Couple of ways to alleviate this:
    • Students may want to stay on MUTE except if they have a question
    • On your screen in GALLERY mode (get out of SPEAKER mode – top right button to switch between modes), you can PIN whatever is the important screen (to PIN look in each of the pictures of attendees, there should be a BLUE BOX in each thumbnail picture with three dots “…”, click in there and select PIN).  This will lead to less jumping around.  Also, you can select a different size to these thumbnails: just a text box with the active speaker, one thumbnail with the  active speaker, all attendees with thumbnails, active speaker in large picture
    • If you SHARE screen to show Powerpoint, Whiteboard (an internal tool on which you can actively write – works great on trackpads, touchscreens, and with styluses – but not well with mice and trackpads), or another tool, then the SHARE screen will be the main window unless you tell it otherwise.  So with a PPT or PDF or Whiteboard, you will not have to worry as much about the jumping around as much.
    • I will be using SHARE PPT or Desktop and in GALLERY Mode > Active Speaker thumbnail
    • Note: I have not found a way to make every attendee with the same setup as the host/instructor.  Each attendee has to do the same thing as you.  Note that in SHARE screen, the SHARE screen dominates unless if someone actively changes their main screen.
  • ANNOTATION: In SHARE screen there are annotation tools.  It might be readily apparent where it is, or you can look under the Zoom MORE.. option.  You can draw, write text, etc.
  • WIFI use: If you are in a non-campus location with multiple users at once, you can expect instability (I have this problem if my wife is using concurrently).  Move closer to your WiFi spot or hook in with Ethernet if possible or develop a schedule to use your WiFi.
  • Other options: Zoom has apps for smartphones, tablets, and computers.
  • What is recorded: Under VIDEO in the Zoom menu bar (note the name may change dependent on what mode you are in), there are options.  In settings therein you can save what is recorded, from SHARE screen, audio, chats, transcription (UA pays for this), and thumbnails.  My default was SHARE, my video, audio, and transcription (the transcription takes time to be provided too…I have not looked at one yet)

OSC Contacts (email or call) – you are not guaranteed to find individuals in the AP office – office phone numbers should be (or soon be) forwarded to where each of us is located:

UA (web addresses with details for using and contact email / phone numbers) –