Recruitment Best Practices

In order to assist companies to most effectively recruit OSC students, we would like to share the following practices we have found to be the most successful.

  • It is important to plan your interviews at a time that does not conflict with the academic calendar. Classes begin at the end of August, just before the Labor Day Weekend. The University of Arizona observes Veterans Day and a two-day Thanksgiving holiday in November, and the last day of classes occurs at the beginning of December. Spring semester classes begin in mid-January, and a one-week spring break occurs in mid-March. Classes end at the beginning of May. 

  • Timely communication with the college regarding your plans is very important in making this process run smoothly. When you are ready to begin, please contact Melissa at 520-626-6737 or mayala@optics.arizona.edu.

  • Minimize confusion by assigning one company liaison to interact with the college.

  • It is best to plan your recruitment process approximately one month in advance. The most effective timeline would be as follows:

    • Initial Contact: Send job opportunity and information session announcement to OSC
    • Two Weeks after Initial Contact: Company liaison contacts OSC w/names of candidates to be interviewed and dates for information session and interviews
    • Four Weeks after Initial Contact: Information session and interviews scheduled this week
  • Job Opportunity Announcement

    • Company Information

      • Name, location and website
      • Type of company (government, military, industry)
      • Company size
      • Company culture
      • Product
      • Mission Statement
    • Job description

      • Primary purpose of the position
      • Major tasks
      • FTE (full-time, half-time)
      • Work days and hours
    • Job requirements

      • U.S. citizenship requirements
      • Degree
      • Experience
      • Specific skills
    • Compensation

      • Salary (optional for the announcement)
      • Benefits: housing allowance, travel allowance, parking
    • Application Procedure

      • Letter of interest
      • Separate application
      • Résumé and/or online résumé
      • College transcript (official or unofficial)
      • Where to send application materials
      • How to send application materials — hard copy, email or online
      • Whom to send application materials — name, title, address, email address
    • Students could be directed to send their résumés directly to a company representative. (If this person is not the liaison for OSC, it is important that these two individuals communicate in a timely manner with regards to the schedule.)

    • Students could also be directed to sign up for an interview in the Academic Programs office, Meinel 403, and bring their résumés to the interview.

  • Information Session

    • The students appreciate an information session to gain a better understanding of the culture of the company as well as the products and career opportunities there. 

    • The sessions usually include a PowerPoint presentation about the company that is less than one hour in length, with a question and answer period afterwards.

    • Most companies provide the students pizza and soda, and some companies provide a full dinner.

      • Pizza and soda can be arranged by the Academic Programs office with a local Black Jack Pizza franchise and paid by the company representative at delivery. 

      • Companies interested in providing a full dinner or other refreshments would need to contact the University of Arizona Student Union Catering Office directly: 520-621-1989. An online ordering service is available, but the online order must be made a minimum of 10 days in advance of the event.

    • Directly following the information session, additional résumés could be collected or a sign-up sheet could be made available so students could schedule interviews during the remaining time slots available.
  • Interviews
    • Once the students are selected as candidates for positions, their names should be sent to the workshop coordinator along with the dates and times the recruiters would like to interview. She will need the candidates’ names at least one week prior to the interviews in order to examine each student’s class schedule, set up the interview and communicate with the student to confirm. 
    • The students can also be directed to sign up for an interview in the Academic Programs office in Meinel 403.
    • The workshop coordinator will schedule interview rooms.
    • If you would like to see a hard copy of résumés, college transcripts or any other materials during the interview, this information also needs to be conveyed to the coordinator when arrangements are made.

We understand that life happens and things will not always go according to plan. We will be as flexible as possible and will do our best to make this a successful recruitment process for you.